Agent in a Box

Meeting Summary Agent

operations

The Problem

Meetings end and everyone remembers something different. Action items get lost, decisions aren't documented, and someone spends 30 minutes writing a summary nobody reads.

The Solution

An AI agent that listens to your meeting (or reads the transcript), extracts key points, decisions, and action items, then distributes a clean summary to all participants.

How It Works

  1. Capture: Meeting is recorded via Zoom, Teams, or Google Meet
  2. Transcribe: Audio converted to text (Whisper, Deepgram, or built-in)
  3. Analyze: Agent identifies speakers, topics, decisions, and tasks
  4. Structure: Creates formatted summary with sections
  5. Distribute: Sends to Slack, email, or Notion automatically

Tool Stack

  • Zoom/Teams/Meet: Recording source
  • Deepgram or Whisper: Transcription
  • Claude/GPT-4: Summary generation
  • n8n: Workflow automation
  • Notion/Slack: Output destination

Example Prompt

Analyze this meeting transcript and provide a structured summary:

## Meeting Summary
- Date: [extract]
- Participants: [list names mentioned]
- Duration: [estimate from transcript]

## Key Discussion Points
[3-5 bullet points of main topics]

## Decisions Made
[List any explicit decisions with who made them]

## Action Items
| Task | Owner | Deadline |
|------|-------|----------|
[Extract specific commitments with names]

## Open Questions
[Any unresolved items needing follow-up]

Transcript:
{{transcript}}

Implementation Tips

  • Always identify speakers if possible (improves action item assignment)
  • Keep summaries under 500 words—brevity increases readership
  • Send within 10 minutes of meeting end while context is fresh
  • Include a link to full transcript for reference

When to Use This

  • Team has 5+ recurring meetings per week
  • Action items frequently slip through cracks
  • New team members need to catch up on past discussions
  • Compliance requires meeting documentation

Limitations

  • Speaker identification isn't perfect in group settings
  • Won't capture non-verbal cues or whiteboard content
  • Confidential meetings need extra security consideration
  • Quality depends on audio/transcript quality